Change is almost always difficult for any type of organization, and new strategies can be particularly challenging to deploy in the law enforcement sector. This is clearly evident when it comes time to enact a new crime prevention strategy. While these tactics can vary substantially from one setting to another, they often feature a few common themes, including:

  • Getting the community involved and on the lookout for suspicious activity.
  • Creating materials that help citizens and officers identify signs of criminal behavior.
  • Identifying the trends and tendencies among criminals in your area to predict future scenarios.
  • Collaborating with other agencies to identify circumstances where risk is heightened with greater accuracy.

These are just a few common practices when it comes to crime prevention, but they all call for a similar response – you need to create policies that empower your officers to engage in preventative measures and train them to live up to those standards.

Developing new strategies means going through a great deal of red tape. You must put policies up against regulatory standards to ensure compliance. You need to make sure stakeholders in the initiative can all have a proper say in creating policies and training materials. It is also essential that you distribute new policies and training materials to officers in the most convenient way possible. Cost-efficient document management software solutions are making it easier than ever to meet these requirements. Here’s how:

Improving document management
Paper-based processes can put a major roadblock in between your department and innovative crime prevention measures. If you have your project stakeholders printing files, manually making edits with pen-and-ink and sending them back to the writer, you will be dealing with a long cumbersome process. When you do finally get a finished document, you’ll need to photocopy it, distribute it to your workforce, make sure everybody reads it thoroughly and collect their signatures on relevant documents.

That’s not even everything. From there you also need to enact specialized storage best practices to ensure the paper records remain viable for an extended period to protect you against litigation and simplify regulatory audits.

All of these processes are transformed in a digital document management system.

Key ways that a document management software streamlines policy and training management
With a holistic document management system in place, policies and training materials can be shared between stakeholders within the Web app. From there, they can make line changes, and send the writer a notification when they have finished. These built-in collaboration tools can prove invaluable as you try to get completed documents created quickly. Furthermore, you can also distribute the documents digitally and collect electronic signatures. These signed records are stored within the software platform. All told, the end-to-end training and policy creation and distribution process is simplified and streamlined, making innovation easier for all involved.

Crime prevention hinges on being able to adapt to constantly changing circumstances within your community. Paper-based processes can’t keep pace with those demands. Digital document management systems, however, empower you to manage training and policy materials with the efficiency needed to drive innovation.