Overview
Ability to author, revise, and archive policies
Your journey with PowerDMS™ Suite starts with POLICY, policy and procedure management software that allows you to organize your policies and procedures simply and quickly. Upload documents or author them yourself within our intuitive policy and procedure software. Create a new document revision right within the document itself in a few easy steps. Previous revisions are always archived, so you’ll never lose track of when specific policy versions were in place and side-by-side comparison between revisions is just a click away.
Fast, paperless distribution
Picture a 100% virtual policy management solution – no daunting stacks of policies and distribution lists with looming expiration dates. Aside from the time you’ll save without having to sort through stacks of paper, going paperless with your policy and procedure management means you’ll also take part in a cleaner, greener environment.
Electronic signature capturing
Need an employee to sign a company policy but don’t want to track him or her down? Use POLICY’s electronic signature-capturing feature to make sure your personnel stay on track with what they need to know. This policy and procedure management software even alerts personnel when their signatures are about to expire, so you can ensure regulatory compliance without having to lift a finger.
Workflow process
The days of circulating a policy from desk to desk is no longer the standard. A policy management software solution should handle this for you, complete with helpful next-step intelligent progression, multiple-feedback selection, and direct-to-publish capabilities. Save yourself time and frustration with policy software that hits the mark on workflow processes.
Intelligent searching
While there is a comfort level associated with a table of contents or an index at the beginning of a manual, this is far from necessary with comprehensive policy software. Your employees are accustomed to using search engines to uncover information on the web – why not adopt this same practice for your library of policies and procedures? With POLICY, an intelligent search returns documents with words found not only in the title or description, but also within the document itself.
What is Policy Management?
Traditional perspective on policy management
Like the majority of administrators, executives, managers, and even employees within these organizations, you know what a policy manual is about. It’s the binder, folder, CD, or file on the company server where employees acknowledge that they received it around the first week of employment. Isn’t it startling that this collection of documents represents the guidelines by which your organization should be run, and yet it receives little attention from administration or the employee?
3 components of effective policy management
Monitoring - The job isn’t finished with delivering a final copy of the document to your organization. If you’re in an industry where compliance with policy and procedure matters, you should be equally concerned that each person acknowledged each critical document.
Review - It’s easy to plow through that list of obvious policies and feel confident that your perspective is sufficient. Use the expertise that you are surrounded with and collaborate to produce exceptional content. Furthermore, what you determined was suitable this year may present risk the next. Regular review schedules should be incorporated, even if nothing changes in your policy. This is not just best practice – many industry standards require that review cycle.
Relevance - One of the biggest reasons employees glaze over their policy manual when they receive it is due to content that may or may not be indicative of the job they’re doing. And what about the employee that receives the promotion to a management position, but never receives the proper policies for that role? Tracking role changes and relative policies is critical for maintaining compliance within a dynamic organization. Timing is everything when it comes to high liability industries. Ensure that as soon as an employee's job title and group association has changed, he or she receives updated policies without delay.
Why Policy Software?
Lean operation
It’s no secret that this nation’s financial outlook is still not as healthy as we would like. Companies continue to tighten belts, government agencies begin to assess position elimination in the face of continued budget cuts, and the scenarios go on. When you think lean, it’s with the mindset of what can be removed without putting the organization in jeopardy. Effective policy management software excels at both by removing waste in the needless committee meetings and physically tracking employee compliance, while reducing the risk and liability exposure.
Immediate proof
Whether you subscribe to industry accreditation, maintain internal risk management protocol, or simply desire to have good policy management, efficiency is key. If left searching through physical files for signed acknowledgement or, at best, searching computer files for the version of a policy that meets the required proof, you will continue to face frustration and apply more time and resources than necessary. Rest assured that effective policy software supplies the best of these features instantaneously, with intelligent searching, archiving signatures to particular versions, and report building that makes compliance a breeze.
Organizational insurance
Who is at fault if the employee was never notified of a policy change? Could you answer with confidence that all employees have signed all necessary versions of a policy? When an employee receives a promotion and moves into another group within your organizational structure, does he or she promptly receive the necessary policies and procedures associated with the new position? Rest assured that policy management encompasses automated notifications, signed/unsigned visibility to versions, and group relationship to documents. Policy software puts the burden of proof on the individual when the content is relevant, the delivery is timely, and the right people get the right documents.
Choose PowerDMS™ Suite
Why PowerDMS™ Suite POLICY?
Developed in 2000, PowerDMS™ Suite POLICY has become one of the most revolutionary products in the areas of compliance, accreditation, and general risk management. Used by over 600 customers, POLICY is a scalable model that provides the leading solution for policy and procedure management of any high liability organization, and is simple enough for any size business around the world. Read more about IDS.
Our customers have come to regard PowerDMS™ Suite POLICY as the most user-friendly, richest application on the market. With features spanning the entire document lifecycle, from policy creation using simple and intuitive templates to the publishing and archiving processes, you’ll need no other secondary solution to support premier policy management.
Whether you’re interested in hosting with IDS due to limited internal IT support or you value the peace of mind that comes with our secure data-storage centers, our hosted SaaS model is second to none. For local use, we will assist to implement an installed solution with ease, so the richness of Active Directory syncing and internal management is also an appealing option. Flexible product choices, simple install methods, friendly support services, and more prove that IDS takes the pain out of your implementation experience. Ask us how we can assist your organization.
Our customers have appreciated us for our ability to see the bigger picture without forgetting about the details along the way. We continue to have dedicated product support for our policy and procedure management, while developing key, seamlessly integrated features to eliminate the necessity of multiple software applications. With products like a full-featured LMS in TRAINING and our newest STANDARDS accreditation module, we’re continuing to deliver breakthrough solutions. See more of our PowerDMS™ Suite Products.
