Ambulatory Surgical Centers face a constant influx of new state and federal legislative changes. Having a document management system that empowers ASCs to quickly adjust their processes and distribute new policies plays an essential role in keeping up with these changes. A recent report from Becker’s ASC Review highlighted the frequency of regulatory changes impacting ASCs and the legislative issues affecting the sector.

Becker’s ASC Review releases an update of new legislative items that hit the news each month, and August’s roundup featured seven events ranging from Senate Bill proposals in Florida to the result of lawsuits and the new Electronic Health Fairness Act of 2015.

Looking at legislative issues in August

The Electronic Health Fairness Act of 2015 is one of the biggest legislative items impacting ASCs to come out of August. According to the news source, the measure is designed to protect physicians at ASCs from any penalties associated with meaningful use programs. The problem here is simple – certified EHR technologies are not widely available for ASCs. The new bill aims to safeguard doctors from fines and similar measures associated with meaningful use guidelines when they can’t access the necessary solutions.

The report highlighted a number of other legislative measures that took place in August, but the actual framework of the regulatory roundup may tell us even more about the industry. Becker’s ASC Review releases a news piece detailing new ASC regulations each month, with most featuring at least five different issues that came up. Each month, ASCs will likely face multiple legislative changes that will impact their operations in some way. In most cases, ASCs will have some time to catch up to these changes, but they need to move quickly and ensure flexibility if they want to achieve success.

Using document management to keep up with legislative challenges

The pace of legislative changes facing ASCs makes policy management and compliance incredibly important in the sector. You don’t just need to update your policies, you need to distribute those policies to users, get their signatures and provide oversight in this process to make sure all users are in compliance. This gets complex as regulations change on a frequent basis and ASCs need to keep diverse staff members in the loop.

Document management software helps you achieve these goals in a few ways, including:

  • Simplify version management through track edits functions and version histories that are stored within the DMS.
  • Integrate regulatory information into the DMS so you can quickly check policies alongside legislation.
  • Distribute policy changes to users electronically through a web app.
  • Electronic signature capturing within the DMS.
  • Built-in parameters for how a user interacts with policies before signing off on them – such as quizzes or a time requirement.

Maintaining internal policy controls is incredibly important for ASCs facing frequent legislative and regulatory changes. Cost-efficient document management software puts advanced processes into the hands of organizations of any size, making it easier to get keep their workers up-to-date on key policies and procedures.