Is PowerDMS right for my municipality?

Start here to learn about the different municipalities we work with, from villages and towns to counties and cities.

How is PowerDMS different from the competition?

Many policy management solutions share similar features like the ability to store, organize, distribute, and track policies. But PowerDMS takes your policy management to another level, making itself distinct in a saturated market.


Top problems we solve

How we help municipalities of all sizes

Whether a city, town, or village, we can help you and your municipality manage policies faster and more affordably.

  • Update policies 4x faster
  • Save thousands in overtime training costs
  • Reduce accreditation prep by 50% or more
  • Save thousands in printing/paper costs

How we help your staff

Top questions we get asked

Explore answers to the top questions we get asked by municipalities.

Does PowerPolicy let us collaborate with stakeholders across departments?

Yes. With our powerful workflow tools, you can manage a document lifecycle from initiation to approval. PowerPolicy lets you assign and collaborate with multiple policy owners from different departments. Every step in your workflow can be assigned to users, roles, or groups with the ability to templatize workflows so the same steps are completed every time it’s run.

PowerPolicy also automates the policy approval process. So if multiple people need to review a document, it automatically notifies assigned stakeholders when it’s their turn, saving you the trouble of manually coordinating hand-offs, multiple files, and revisions.

Additionally, users/groups across departments can be included in approval workflows on an ad hoc basis, including the ability to give one-time edit rights to a document. Workflow steps can be set to different levels of response so you always get the right feedback from the right people.

When a municipality implements PowerPolicy, does each department maintain independence?

Yes. PowerPolicy can be used by multiple departments and each can maintain its independence. Our platform lets you create separate group structures, each with their own folders and security permissions. This gives municipalities the best of both worlds: a shared platform and department-specific access security. In other words, an HR department can manage, distribute, and track important documents across all departments. And each department can maintain its own system for managing workflows, documents, users, etc., while still accessing municipal-wide content as their security permissions allow.

Does PowerPolicy let me distribute and assign policies to staff for acknowledgment?

Yes. The municipality as a whole, as well as each department, can manage and track signed documentation. That way, both municipalities and their departments have a separate audit trail for their pertinent documents. How does it work?

PowerPolicy lets you assign employees to any number of groups, making it easy to distribute new and updated policies to a remote or in-office workforce. What’s more, using our built-in, electronic signature tracking, you can assign and track acknowledgment on these critical documents. This ensures your staff has read and understood the document, and it protects your department against future labor disputes. Attestation occurs when the user enters their username and password and clicks “sign,” or it can be completed with a thumbprint on the mobile app.

Read this case study to see how PowerPolicy workflows helped the City of Henderson mitigate liability by tracking employee read receipts and E-signatures on important documents.

How does PowerPolicy help with accountability and transparency?

For municipalities and all their departments, accountability and transparency is more important now than ever before. PowerPolicy can help with both.

Accountability protects your organization and your employees. With PowerPolicy, you can give employees access to mission critical info from any device, assign acknowledgement to custom groups of employees, track who has received and signed documents, auto-remind employees of documents pending signature, and create and track custom tests and attach them to policies.

Transparency is a vital tool for building trust in your community. With PowerPolicy Public-Facing Documents, you can publish your documents publicly with the click of a button, make your content accessible and shareable with the community, and ensure your public-facing documents are automatically updated when changes are made in PowerPolicy.

Is PowerPolicy user friendly for administrators and end users?

Yes. PowerPolicy was designed with HR, IT, and City Manager in mind. Our software is an out-of-the-box solution that requires no development and minimal IT involvement. With frequent software updates and industry-leading customer service, you can trust we’re always in your corner, improving our product to solve your policy challenges.

Does PowerPolicy let me track archived documents?

Yes. PowerPolicy automatically archives old versions of documents so you only have one version of each policy in circulation. With our archiving system and audit trail features, PowerPolicy protects you from the unknown. If you’re faced with a labor dispute, for example, you can easily access active and archived documents and records of employee attestation of policies. These records can protect your organization and your workforce from liability.

What security measures does PowerDMS by NEOGOV take to protect client data?

See our trust FAQs for more detailed information on our security protocols. 

Does PowerPolicy have a mobile app?

Yes. The Policy mobile app, available on Android and IOS (named PowerDMS), gives you 24/7 access to crucial content, powerful search, document security, policy attestation, and real-time push notifications.

See what other municipalities think

Case Study

How the City of Henderson bridged the gap between departments

After the police and fire departments started using PowerDMS, the city government decided to use the software as well to simplify city-wide communication, establish a single source of truth, and modernize their policy process.

See More

City of Henderson, NV

“Having the history of policy changes and providing a much more efficient way to track communication and acknowledgment makes PowerDMS well worth the investment.”

Mimi Merhi - HR Programs Coordinator

Louisville Metro Government

“Every department we’ve trained on PowerDMS has gotten excited about it. They come in not really knowing what it can do, but within the hour they’re falling over themselves, overjoyed with everything PowerDMS can help them with.”

David Holland -

“Prior to PowerDMS, we had filing cabinets full of accreditation compliance files. We also had piles of sign-off sheets for employee's signatures after the release or revision to a policy. Those are now all electronically stored and easily accessible in PowerDMS.”

Tammy - TrustRadius

Springfield Police Department

“Any time that you can increase public safety transparency, in my opinion, you’re better protecting the citizens of your community. In law enforcement, transparency and accountability is everything. And if you don’t have that with your community, then you have nothing.”

Brandy Osborne - Accreditation Manager

Still have questions? Schedule a meeting with one of our team members.

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