Yes. You can expand your use of PowerDMS to other departments, all while maintaining a separate and secure system for your department’s documents. Many of our law enforcement customers expand their account to include other city and county departments.

We serve hundreds of municipalities, and they frequently set up PowerDMS for all city employees. That way each department, whether law enforcement, fire, or parks and recreation, can manage their own employees and documents while benefiting from a centralized policy management system.

Learn how the City of Henderson used PowerDMS to bridge the gap between police, fire, and city hall.

Yes. With our powerful workflow tools, you can manage a document lifecycle from initiation to approval. PowerDMS lets you assign and collaborate with multiple policy owners from different departments. Every step in your workflow can be assigned to users, roles, or groups with the ability to templatize workflows so the same steps are completed every time it’s run.

PowerDMS also automates the policy approval process. So if multiple people need to review a document, it automatically notifies assigned stakeholders when it’s their turn, saving you the trouble of manually coordinating hand-offs, multiple files, and revisions.

Additionally, users/groups across departments can be included in approval workflows on an ad hoc basis, including the ability to give one-time edit rights to a document. Workflow steps can be set to different levels of response so you always get the right feedback from the right people.

Yes. The municipality as a whole, as well as each department, can manage and track signed documentation. That way, both municipalities and their departments have a separate audit trail for their pertinent documents. How does it work?

PowerDMS lets you assign employees to any number of groups, making it easy to distribute new and updated policies to a remote or in-office workforce. What’s more, using our built-in, electronic signature tracking, you can assign and track acknowledgment on these critical documents. This ensures your staff has read and understood the document, and it protects your department against future labor disputes. Attestation occurs when the user enters their username and password and clicks “sign,” or it can be completed with a thumbprint on the mobile app.

Learn how PowerDMS workflows helped the City of Henderson mitigate liability by tracking employee read receipts and E-signatures on important documents.

Yes. PowerDMS automatically archives old versions of documents so you only have one version of each policy in circulation. With our archiving system and audit trail features, PowerDMS protects you from the unknown. If you’re faced with a labor dispute, for example, you can easily access active and archived documents, training records, and employee information. With records of current and past employees, including completed training and signed docs, you can protect your organization and your workforce from liability in case the worst happens.