Policy management software

A secure, cloud-based repository to manage policies and procedures across their entire lifecycle. Develop, review, approve, distribute, and track every policy withconfidence, knowing that only one published version exists.

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Benefits of PowerPolicy

  • Update policies 4x faster: Policies can be revised and distributed 4x faster when compared to traditional paper-based processes. 
  • Save $11k in paper and printing: Our customers save an average of $11,000 in paper and printing costs alone. 
  • Promote accountability: Hold your staff accountable to policies by tracking signatures, building custom tests, and storing document history.
  • Communicate more effectively:  Provide 24/7 access to policies and procedures, and verify employees have read important updates. 
  • Build a culture of compliance: Communicate critical updates to staff, provide access to policies from any device, ensure one version of each document exists, and understand the relationship between your policies and industry standards.

Trusted by 5,000+ organizations for policy and compliance management

"We are using PowerPolicy to provide access and control review and revisions across a multi-site healthcare system. It allows all of our offices to access the policies and sends the proper reminders when policies need to be reviewed. We also set up the workflows so that approval can be automatic." - Stephanie Pins, War Memorial Hospital

"PowerPolicy houses all of our documents and procedures…it solves our problem with document approvals, revision control, record retention, and even verifying training effectiveness. Before, we were keeping our records in filing cabinets and it would take forever to keep up with that system. Now we just type in what we need, or what team member we’re searching for and it’s all right there." - Lydia Scott, Henry Schein

"With Public-Facing Documents and PowerPolicy, in two clicks we can...ensure our citizens have access to the most current policies and procedures—the same ones our officers are referencing daily." - Lt Robert Quick, BPD

"The documents are easy to find, read and sign off on when necessary. Signatures are easily tracked and employee/user set up is easy as well." - Michelle Baca, Amerisave Mortgage

"Review of policies are quick and easy. You can schedule a review to be conducted on an annual basis. PowerPolicy automatically places the review in the appropriate parties' inboxes." - Kathy DeLillo, North Carolina State University Student Health

"Having the history of policy changes and providing a much more efficient way to track communication and acknowledgment makes PowerPolicy well worth the investment." - Mimi Merhi, City of Henderson

"PowerPolicy allows me to set a time limit on viewing an important policy or procedure. This way I have some reassurance that employees aren't just signing new policies without reading them." - Wendi Lively, Spartanburg County (SC) Emergency Communications

Why you need policy management software

Rated the #1 policy management system

PowerPolicy also comes with many built-in tools designed to simplify your policy management tasks. Learn how these tools can help you and your organization.

We take your success seriously

Customer Retention Rate
Customer Satisfaction Score

Onboarding Support

Work with a dedicated Onboarding Specialist to implement PowerPolicy within 90 days of purchase. Together, we’ll create a project plan for a successful rollout.

Ongoing Support

Our U.S.-based support team resolves 90% of customer cases in under one business day. There’s no extra cost for ongoing support, even 24/7 emergency technical support.

On-Demand Training

With NEOGOV University, you can learn at your own pace. This self-directed training portal provides all the knowledge you need to be successful with PowerPolicy.

200+ 5 Star Reviews


For customer service on Capterra.com

Built for your industry

PowerDMS serves more than 5,500 public and private sector customers worldwide. Now high-trust organizations in any industry can be preventative, instead of reactive.

Law enforcement agencies trust PowerDMS to:

  • Keep officers informed of the latest policies and training
  • Improve accountability with electronic signature capture and tracking
  • Promote transparency with the communities they serve


Law Enforcement

See how we help
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Healthcare organizations trust PowerDMS to:

  • Provide employees with a single source of truth
  • Automate policy reviews and updates
  • Reduce the time it takes to prep for an onsite survey


powerdms-assets-social-proof-logo-UCF-student-heatlh powerdms-assets-social-proof-logo-georgia-southern-student-health powerdms-assets-social-proof-logo-war-memorial-hospital powerdms-assets-social-proof-logo-CSU powerdms-assets-social-proof-logo-triangle-orthopedic

Emergency communication centers trust PowerDMS to:

  • Ensure you’re staffed with the right people: quality, quantity, availability
  • Improve scheduling communications and visibility across the center
  • Train your staff for each career stage: recruit, call-taker, dispatcher, CTO
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Fire/EMS departments trust PowerDMS to:

  • Provide 24/7 access to SOPs/SOGs from any internet enabled device
  • Increase efficiency by simplifying internal processes and communication
  • Quickly share the latest information on risks, tactics, and procedures
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Municipalities trust PowerDMS to:

  • Bring consistency to all city employees with a secure, central repository of policies
  • Efficiently track, communicate, and capture policy changes and e-signatures
  • Simplify employee onboarding by combining training and policies in one system
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Corrections departments trust PowerDMS to:

  • Modernize outdated policy management practices
  • Reduce the time and effort required to prepare for an audit
  • Efficiently store, manage, and distribute any and all job critical information


See how we help
powerdms-assets-social-proof-logo-atlanta-department-of-corrections powerdms-assets-social-proof-logo-georgia-dept-of-corrections powerdms-assets-social-proof-logo-florida-dept-of-corrections powerdms-assets-social-proof-logo-ohio-department-of-youth-services powerdms-assets-social-proof-logo-massachusetts-dept-of-corrections

Corporations trust PowerDMS to:

  • Provide employees anytime access to policies and procedures
  • Hold employees accountable to the expectations created by the company
  • Create custom policy workflows to meet the unique needs of each department
powerdms-assets-social-proof-logo-ntt-data powerdms-assets-social-proof-logo-goldleaf-partners powerdms-assets-social-proof-logo-amerisave powerdms-assets-social-proof-logo-univesco-1 powerdms-assets-social-proof-logo-frankenmuth-insurance

Cannabis retailers trust PowerDMS to:

  • Provide employees a central repository of all job critical documents and training
  • Efficiently create, store, update, and collaborate on policy changes
  • Create online courses to reduce the cost and complexity of in-person training

Seminole County Sheriff's Office (FL)

"PowerPolicy creates a way for us to quickly revise a policy and with one click release it to hundreds of people so they can acknowledge it."

Will Stone - Sergeant

University of Central Florida Student Health (FL)

"You don't have to have the binders here, the papers there, and the miscommunication that goes back and forth when you can't find things. PowerPolicy brings everything together organizationally and the efficiency."

Mary Schmidt-Owens - UCF Associate Director Healthcare Compliance

McHenry Police Department (IL)

"Because of PowerPolicy, not only have we saved a bunch of trees and a whole bunch of money, but my officers are now even more informed and I'm able to prove it."

Stephanie Erb - McHenry Police Department (IL)

Mennonite Village (OR)

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"I don't even know what we would do if we had to go back to the old system. I would probably leave... it [PowerPolicy] works so well."

Arielle Schultz - Mennonite Village (OR)

Buckeye Police Department (AZ)

"Everything is in one place which makes your life so much simpler."

Ed Goodman - Buckeye Police Department (AZ)

Springfield Police Department (MO)

"Any time that you can increase public safety transparency in my opinion, you are better protecting the citizens of your community."

Brandy Osborn - Springfield Police Department (MO)

Top questions we get asked

Explore answers to the top questions we get asked

How is PowerPolicy different from the competition?

Many policy management solutions let you store, organize, create, disseminate, and track policies. But very few create a living connection between your policies, training, accreditation, field training, and internal affairs investigations. What do we mean by living connection?

PowerPolicy is part of the PowerDMS platform where policy, training, accreditation, field training, and internal affairs all integrate and inform one another. It gives you control over a single, living version of each of your policies with useful data like signature tracking, version history, and more included. It treats each policy as a living document, able to adapt to a changing landscape and unexpected threats. With these integrations you are able to: 

  • Add policies and other documents to your training courses and know that when you update your policy, the newest version will be visible to your team (Must have the Training add-on or NEOGOV Learn). 
  • Link and highlight policy sections and other documents as proofs for your accreditation survey, assessment, or audit (Must have PowerStandards). 
  • Link policies to skills so new recruits can tie the policy to what they are learning in field training (Must have PowerReady).
  • Highlight the applicable policy sections that are relevant in internal affairs investigations (Must have PowerIA).

It’s true, you get what you pay for. Included with your PowerPolicy subscription you get:

  • A dedicated Implementation Consultant to ensure your site is configured for your needs.
  • A team of Customer Success Managers who serve as your strategic point of contact with the company to ensure your ongoing success.
  • An award-winning training solution to help you learn our software and get certified as an expert.
  • A robust Success Community with self-service help resources and the ability for system administrators to connect with peers.
  • A quick-response service desk to ensure you have the resources you need following onboarding.
What ROI can I expect from PowerPolicy?

ROI will depend on your industry and organization. How long do your current policy, training, accreditation, onboarding, and internal affairs investigation processes take? Are they optimized and automated, or has your organization adapted to workarounds? With PowerPolicy, you can expect to save 2x–4x the amount of time and money you’d typically spend on these processes. Our customers save an average of $10,000 on paper and printing costs alone. 

There’s also an intangible ROI, or VOI (value on investment), realized from PowerPolicy in the form of accountability, trust, and risk mitigation. For example, mitigating the risk of lawsuits, fines, and organizational reputation makes a huge impact but can be hard to quantify. Policies, procedures, and training also impact organizational culture and increase employee accountability. All of this, when done well and with transparency, builds trust in your community.

What programs does PowerPolicy integrate with?

For editing documents, PowerPolicy integrates with Microsoft Office, OneDrive, and Google Drive. It also integrates with other products in the PowerDMS Platform including, PowerStandards, PowerReady, the Training add-on, PowerIA, and Learn. 

External integrations include Lexipol, Guardian Tracking, LEFTA Systems, and SafeQual.

Can I automate the policy review and approval process?

Yes. Our powerful workflow tools let you automate the approval process. Various policy owners/reviewers can be assigned to review and/or approve documents. Each workflow step can be assigned to users, roles, or groups with the ability to create and save workflow templates so consistent process steps are completed each time it is run.

Additionally, users/groups can be included in approval workflows on an ad hoc basis, including the ability to give one-time edit rights to a document. Workflow steps can be set to different levels of response based on how much approval authority a user has.

Does PowerPolicy let me assign policies to staff to sign?

Yes. Using our built-in, electronic signature tracking, you can assign policies to staff for acknowledgement. This ensures they have read and understood the document, and it protects your employer against future labor disputes or deliberate indifference claims. Attestation occurs when the user enters their username and password and clicks “sign,” or it can be completed with a thumbprint on the mobile app. 

What type of content does PowerPolicy support?

PowerPolicy supports a wide range of content and the most common file types (Word, Excel, PowerPoint, images, videos, audio, etc.). Beyond policies and procedures, PowerPolicy supports contracts, checklists, maps, floor plans, emergency plans, spreadsheets, memos, certifications, training records, evaluations, surveys, training videos, and more.

We can support the vast majority of your content needs, but if you don’t see what you need listed here, feel free to schedule a conversation with one of our team members.

Does PowerPolicy let me control access to content?

Yes. With PowerPolicy, you have total control over who can access the information in your site. Users/Groups/Roles can be assigned rights including View only, Audit (reporting), and Edit. Levels of access are defined by your site administrators. 

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Improve policy retention with our add-on – PowerRecall

With PowerRecall, your employees learn to instantly recall important policies from memory through auto-generated digital flashcards. This innovative tool ensures readiness and compliance in high-risk scenarios, safeguarding both your employees and those they serve. Click here to learn more!

See how you can transform your policy management today.