Public Safety Software Solutions

Policy Management Software

A secure, cloud-based repository to manage policies, procedures, and other job critical documents across their entire lifecycle.

See how it works!

Click the buttons below to take a tour and see how PowerPolicy works for different roles in your organization.

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Reduce Administrative Burden

Automated workflows means you spend less time updating and distributing policies and more time on your core job responsibilities.

Protect From Liability

Produce proof employees signed policies in the event of a wrongful termination, administrative investigation, or citizen lawsuit.

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Increase Community Trust

Make select policies and documents publicly accessible to build trust and show your commitment to transparency.

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See how you can transform your policy management today.

Seminole County Sheriff's Office (FL)

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"PowerPolicy creates a way for us to quickly revise a policy and with one click release it to hundreds of people so they can acknowledge it."

Will Stone - Sergeant

University of Central Florida Student Health (FL)

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"You don't have to have the binders here, the papers there, and the miscommunication that goes back and forth when you can't find things. PowerPolicy brings everything together organizationally and the efficiency."

Mary Schmidt-Owens - UCF Associate Director Healthcare Compliance

McHenry Police Department (IL)

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"Because of PowerPolicy, not only have we saved a bunch of trees and a whole bunch of money, but my officers are now even more informed and I'm able to prove it."

Stephanie Erb - McHenry Police Department (IL)

Mennonite Village (OR)

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"I don't even know what we would do if we had to go back to the old system. I would probably leave... it [PowerPolicy] works so well."

Arielle Schultz - Mennonite Village (OR)

Buckeye Police Department (AZ)

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"Everything is in one place which makes your life so much simpler."

Ed Goodman - Buckeye Police Department (AZ)

Springfield Police Department (MO)

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"Any time that you can increase public safety transparency in my opinion, you are better protecting the citizens of your community."

Brandy Osborn - Springfield Police Department (MO)

Rated the #1 policy management system

Key Features of policy management software

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Mobile App

Deliver policies straight to employee’s phones. Admins can manage documents, folders, and users from any device.

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Workflow Tools

Collaborate on documents for review and approval. Monitor the approval progress and track changes throughout the process.

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Version Control

Automatically archive previous policy versions and ensure only the most current document is available to employees.

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Keyword Search

Make it easy for employees to find documents using full-text search with filters to narrow the results. 

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Compare Versions

Review changes with side-by-side, color-coded highlights that show what was added, deleted, or revised.

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Editing Tools 

Edit documents with a Microsoft integration or import and link them using OneDrive or Google Drive.

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Configure Reports

Schedule automated email reports and track employee tasks on dashboards to ensure completion.

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E-Signatures

Collect and track e-signatures to hold employees accountable for policies and job-critical documents.

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Automate Reviews

Schedule recurring review cycles with reminder alerts to keep job-critical documents current.

Top questions we get asked

Explore answers to the top questions we get asked

What ROI can I expect from PowerPolicy?

ROI will depend on your industry and organization. How long do your current policy, training, accreditation, onboarding, and internal affairs investigation processes take? Are they optimized and automated, or has your organization adapted to workarounds? With PowerPolicy, you can expect to save 2x–4x the amount of time and money you’d typically spend on these processes. Our customers save an average of $10,000 on paper and printing costs alone. 

There’s also an intangible ROI, or VOI (value on investment), realized from PowerPolicy in the form of accountability, trust, and risk mitigation. For example, mitigating the risk of lawsuits, fines, and organizational reputation makes a huge impact but can be hard to quantify. Policies, procedures, and training also impact organizational culture and increase employee accountability. All of this, when done well and with transparency, builds trust in your community.

How is PowerPolicy different from the competition?

Many policy management solutions let you store, organize, create, disseminate, and track policies. But very few create a connection between your policies, training, accreditation, field training, and internal affairs investigations. 

PowerPolicy is part of the PowerDMS platform where policy, training, accreditation, field training, and internal affairs all integrate and inform one another. 

Your subscription includes more than just our software—you get continuous updates throughout the year at no extra cost, full access to our expert support team, and a thriving online community with searchable resources to help you succeed.

What programs does PowerPolicy integrate with?

For editing documents, PowerPolicy integrates with Microsoft Office, OneDrive, and Google Drive. It also integrates with other products in the PowerDMS Platform including, PowerStandards, PowerReady, the Training add-on, PowerIA, and Learn. 

External integrations include Lexipol, Guardian Tracking, LEFTA Systems, and SafeQual.

Can I automate the policy review and approval process?

Yes. Our powerful workflow tools let you automate the approval process. Various policy owners/reviewers can be assigned to review and/or approve documents. Each workflow step can be assigned to users, roles, or groups with the ability to create and save workflow templates so consistent process steps are completed each time it is run.

Additionally, users/groups can be included in approval workflows on an ad hoc basis, including the ability to give one-time edit rights to a document. Workflow steps can be set to different levels of response based on how much approval authority a user has.

Does PowerPolicy let me assign policies to staff to sign?

Yes. Using our built-in, electronic signature tracking, you can assign policies to staff for acknowledgement. This ensures they have read and understood the document, and it protects employers against future labor disputes or deliberate indifference claims. Attestation occurs when the user enters their username and password and clicks “sign,” or it can be completed with biometrics on the mobile app. 

What type of content does PowerPolicy support?

PowerPolicy supports a wide range of content and the most common file types (Word, Excel, PowerPoint, images, videos, audio, etc.). Beyond policies and procedures, PowerPolicy supports contracts, checklists, maps, floor plans, emergency plans, spreadsheets, memos, certifications, training records, evaluations, surveys, training videos, and more.

We can support the vast majority of your content needs, but if you don’t see what you need listed here, feel free to schedule a conversation with one of our team members.

Does PowerPolicy let me control access to content?

Yes. With PowerPolicy, you have total control over who can access the information in your site. Users/Groups/Roles can be assigned rights including View only, Audit (reporting), and Edit. Levels of access are defined by your site administrators. 

Enhance Policy with our full suite

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See how to eliminate outdated policy processes and give employees the job-critical information they need, when it matters most!

 

     Fill out the form to request a demo.