Many policy management solutions let you store, organize, create, disseminate, and track policies. But very few create a living connection between your policies, training, accreditation, field training, and internal affairs investigations. What do we mean by living connection?

PowerPolicy is part of the PowerDMS platform where policy, training, accreditation, field training, and internal affairs all integrate and inform one another. It gives you control over a single, living version of each of your policies with useful data like signature tracking, version history, and more included. It treats each policy as a living document, able to adapt to a changing landscape and unexpected threats. With these integrations you are able to: 

• Add policies and other documents to your training courses and know that when you update your policy, the newest version will be visible to your team (Must have the Training add-on or NEOGOV Learn). 
• Link and highlight policy sections and other documents as proofs for your accreditation survey, assessment, or audit (Must have PowerStandards). 
• Link policies to skills so new recruits can tie the policy to what they are learning in field training (Must have PowerReady).
• Highlight the applicable policy sections that are relevant in internal affairs investigations (Must have PowerIA).

It’s true, you get what you pay for. Included with your PowerPolicy subscription you get:

• A dedicated Implementation Consultant to ensure your site is configured for your needs.
• A team of Customer Success Managers who serve as your strategic point of contact with the company to ensure your ongoing success.
• An award-winning training solution to help you learn our software and get certified as an expert.
• A robust Success Community with self-service help resources and the ability for system administrators to connect with peers.
• A quick-response service desk to ensure you have the resources you need following onboarding.

ROI will depend on your industry and organization. How long do your current policy, training, accreditation, onboarding, and internal affairs investigation processes take? Are they optimized and automated, or has your organization adapted to workarounds? With PowerPolicy, you can expect to save 2x–4x the amount of time and money you’d typically spend on these processes. Our customers save an average of $10,000 on paper and printing costs alone. 

There’s also an intangible ROI, or VOI (value on investment), realized from PowerPolicy in the form of accountability, trust, and risk mitigation. For example, mitigating the risk of lawsuits, fines, and organizational reputation makes a huge impact but can be hard to quantify. Policies, procedures, and training also impact organizational culture and increase employee accountability. All of this, when done well and with transparency, builds trust in your community.

For editing documents, PowerPolicy integrates with Microsoft Office, OneDrive, and Google Drive. It also integrates with other products in the PowerDMS Platform including, PowerStandards, PowerReady, the Training add-on, PowerIA, and Learn. 

External integrations include Lexipol, Guardian Tracking, LEFTA Systems, and SafeQual.

Yes. Our powerful workflow tools let you automate the approval process. Various policy owners/reviewers can be assigned to review and/or approve documents. Each workflow step can be assigned to users, roles, or groups with the ability to create and save workflow templates so consistent process steps are completed each time it is run.

Additionally, users/groups can be included in approval workflows on an ad hoc basis, including the ability to give one-time edit rights to a document. Workflow steps can be set to different levels of response based on how much approval authority a user has.

Yes. Using our built-in, electronic signature tracking, you can assign policies to staff for acknowledgement. This ensures they have read and understood the document, and it protects your employer against future labor disputes or deliberate indifference claims. Attestation occurs when the user enters their username and password and clicks “sign,” or it can be completed with a thumbprint on the mobile app. 

PowerPolicy supports a wide range of content and the most common file types (Word, Excel, PowerPoint, images, videos, audio, etc.). Beyond policies and procedures, PowerPolicy supports contracts, checklists, maps, floor plans, emergency plans, spreadsheets, memos, certifications, training records, evaluations, surveys, training videos, and more.

We can support the vast majority of your content needs, but if you don’t see what you need listed here, feel free to schedule a conversation with one of our team members.

Yes. With PowerPolicy, you have total control over who can access the information in your site. Users/Groups/Roles can be assigned rights including View only, Audit (reporting), and Edit. Levels of access are defined by your site administrators.