Public Safety Software Solutions
Policy Management Software
A secure, cloud-based repository to manage policies, procedures, and other job critical documents across their entire lifecycle.
See how it works!
Click the buttons below to take a tour and see how PowerPolicy works for different roles in your organization.
Seminole County Sheriff's Office (FL)
Will Stone - Sergeant
University of Central Florida Student Health (FL)
Mary Schmidt-Owens - UCF Associate Director Healthcare Compliance
McHenry Police Department (IL)
Stephanie Erb - McHenry Police Department (IL)
Mennonite Village (OR)
Arielle Schultz - Mennonite Village (OR)
Buckeye Police Department (AZ)
Ed Goodman - Buckeye Police Department (AZ)
Key Features of policy management software
Mobile App
Deliver policies straight to employee’s phones. Admins can manage documents, folders, and users from any device.
Workflow Tools
Collaborate on documents for review and approval. Monitor the approval progress and track changes throughout the process.
Version Control
Automatically archive previous policy versions and ensure only the most current document is available to employees.
Keyword Search
Make it easy for employees to find documents using full-text search with filters to narrow the results.
Compare Versions
Review changes with side-by-side, color-coded highlights that show what was added, deleted, or revised.
Editing Tools
Edit documents with a Microsoft integration or import and link them using OneDrive or Google Drive.
Configure Reports
Schedule automated email reports and track employee tasks on dashboards to ensure completion.
E-Signatures
Collect and track e-signatures to hold employees accountable for policies and job-critical documents.
Automate Reviews
Schedule recurring review cycles with reminder alerts to keep job-critical documents current.
Top questions we get asked
Explore answers to the top questions we get asked
- What ROI can I expect from PowerPolicy?
- How is PowerPolicy different from the competition?
- What programs does PowerPolicy integrate with?
- Can I automate the policy review and approval process?
- Does PowerPolicy let me assign policies to staff to sign?
- What type of content does PowerPolicy support?
- Does PowerPolicy let me control access to content?
ROI will depend on your industry and organization. How long do your current policy, training, accreditation, onboarding, and internal affairs investigation processes take? Are they optimized and automated, or has your organization adapted to workarounds? With PowerPolicy, you can expect to save 2x–4x the amount of time and money you’d typically spend on these processes. Our customers save an average of $10,000 on paper and printing costs alone.
There’s also an intangible ROI, or VOI (value on investment), realized from PowerPolicy in the form of accountability, trust, and risk mitigation. For example, mitigating the risk of lawsuits, fines, and organizational reputation makes a huge impact but can be hard to quantify. Policies, procedures, and training also impact organizational culture and increase employee accountability. All of this, when done well and with transparency, builds trust in your community.
Many policy management solutions let you store, organize, create, disseminate, and track policies. But very few create a connection between your policies, training, accreditation, field training, and internal affairs investigations.
PowerPolicy is part of the PowerDMS platform where policy, training, accreditation, field training, and internal affairs all integrate and inform one another.
Your subscription includes more than just our software—you get continuous updates throughout the year at no extra cost, full access to our expert support team, and a thriving online community with searchable resources to help you succeed.
For editing documents, PowerPolicy integrates with Microsoft Office, OneDrive, and Google Drive. It also integrates with other products in the PowerDMS Platform including, PowerStandards, PowerReady, the Training add-on, PowerIA, and Learn.
External integrations include Lexipol, Guardian Tracking, LEFTA Systems, and SafeQual.
Yes. Our powerful workflow tools let you automate the approval process. Various policy owners/reviewers can be assigned to review and/or approve documents. Each workflow step can be assigned to users, roles, or groups with the ability to create and save workflow templates so consistent process steps are completed each time it is run.
Additionally, users/groups can be included in approval workflows on an ad hoc basis, including the ability to give one-time edit rights to a document. Workflow steps can be set to different levels of response based on how much approval authority a user has.
Yes. Using our built-in, electronic signature tracking, you can assign policies to staff for acknowledgement. This ensures they have read and understood the document, and it protects employers against future labor disputes or deliberate indifference claims. Attestation occurs when the user enters their username and password and clicks “sign,” or it can be completed with biometrics on the mobile app.
PowerPolicy supports a wide range of content and the most common file types (Word, Excel, PowerPoint, images, videos, audio, etc.). Beyond policies and procedures, PowerPolicy supports contracts, checklists, maps, floor plans, emergency plans, spreadsheets, memos, certifications, training records, evaluations, surveys, training videos, and more.
We can support the vast majority of your content needs, but if you don’t see what you need listed here, feel free to schedule a conversation with one of our team members.
Yes. With PowerPolicy, you have total control over who can access the information in your site. Users/Groups/Roles can be assigned rights including View only, Audit (reporting), and Edit. Levels of access are defined by your site administrators.
What ROI can I expect from PowerPolicy?
ROI will depend on your industry and organization. How long do your current policy, training, accreditation, onboarding, and internal affairs investigation processes take? Are they optimized and automated, or has your organization adapted to workarounds? With PowerPolicy, you can expect to save 2x–4x the amount of time and money you’d typically spend on these processes. Our customers save an average of $10,000 on paper and printing costs alone.
There’s also an intangible ROI, or VOI (value on investment), realized from PowerPolicy in the form of accountability, trust, and risk mitigation. For example, mitigating the risk of lawsuits, fines, and organizational reputation makes a huge impact but can be hard to quantify. Policies, procedures, and training also impact organizational culture and increase employee accountability. All of this, when done well and with transparency, builds trust in your community.
How is PowerPolicy different from the competition?
Many policy management solutions let you store, organize, create, disseminate, and track policies. But very few create a connection between your policies, training, accreditation, field training, and internal affairs investigations.
PowerPolicy is part of the PowerDMS platform where policy, training, accreditation, field training, and internal affairs all integrate and inform one another.
Your subscription includes more than just our software—you get continuous updates throughout the year at no extra cost, full access to our expert support team, and a thriving online community with searchable resources to help you succeed.
What programs does PowerPolicy integrate with?
For editing documents, PowerPolicy integrates with Microsoft Office, OneDrive, and Google Drive. It also integrates with other products in the PowerDMS Platform including, PowerStandards, PowerReady, the Training add-on, PowerIA, and Learn.
External integrations include Lexipol, Guardian Tracking, LEFTA Systems, and SafeQual.
Can I automate the policy review and approval process?
Yes. Our powerful workflow tools let you automate the approval process. Various policy owners/reviewers can be assigned to review and/or approve documents. Each workflow step can be assigned to users, roles, or groups with the ability to create and save workflow templates so consistent process steps are completed each time it is run.
Additionally, users/groups can be included in approval workflows on an ad hoc basis, including the ability to give one-time edit rights to a document. Workflow steps can be set to different levels of response based on how much approval authority a user has.
Does PowerPolicy let me assign policies to staff to sign?
Yes. Using our built-in, electronic signature tracking, you can assign policies to staff for acknowledgement. This ensures they have read and understood the document, and it protects employers against future labor disputes or deliberate indifference claims. Attestation occurs when the user enters their username and password and clicks “sign,” or it can be completed with biometrics on the mobile app.
What type of content does PowerPolicy support?
PowerPolicy supports a wide range of content and the most common file types (Word, Excel, PowerPoint, images, videos, audio, etc.). Beyond policies and procedures, PowerPolicy supports contracts, checklists, maps, floor plans, emergency plans, spreadsheets, memos, certifications, training records, evaluations, surveys, training videos, and more.
We can support the vast majority of your content needs, but if you don’t see what you need listed here, feel free to schedule a conversation with one of our team members.
Does PowerPolicy let me control access to content?
Yes. With PowerPolicy, you have total control over who can access the information in your site. Users/Groups/Roles can be assigned rights including View only, Audit (reporting), and Edit. Levels of access are defined by your site administrators.
Enhance Policy with our full suite
- Recall
- Ready
- IA
- Training
- Standards

Recall
Prove policy retention using microlearning and AI tools
Use the policies and groups already in your system, leverage AI to build content to augment your policy training, and get alerts when policies are updated to keep training current.

Ready
Connect on-the-job training with policies
Link policies to skills employees need to learn with a file picker option to ensure employees connect what they are learning to relevant policies.

IA
Relate specific policies to investigations
Highlight relevant sections from documents inside PowerPolicy and pull them into the case details to ensure allegations of policy violations are clearly defined for administrative investigations.

Training
Deliver online training and track records
Track your certifications online, embed policies into courses, and attach tests to policy assignments to step up your compliance game.

Standards
Complete assessments 50% faster
Our integrated system allows you to attach policies to survey or accreditation assessments and get alerts when something changes so you won’t be caught off guard or out of compliance.