Grosse Pointe Park Department of Public Safety
About
The Grosse Pointe Park Public Safety Department used to rely on manual schedules using spreadsheets and printouts, with time-off requests handled via paper slips and payroll entered manually by administrative staff.
Not only did this take a lot of time, but it also left the door open for human error and the inevitable mistakes that come with manual processes. The agency decided to implement scheduling software called PowerTime. Since switching to PowerTime, Lt. Anthony Blain has been able to digitize and streamline scheduling for the entire year, automate time-off requests, and export timesheet data to directly import into the city’s payroll system.
Challenge
Tedious timesheet collection process.
- Their payroll secretary had to hand punch each individual timesheet into the system. This could take up to 7 hours a week and was prone to errors.
Misplaced time off forms.
- Staff were required to submit time off on a paper form physically at the station. Once approved it would get paper clipped to the schedule making it easy to fall out and get misplaced.
Solution
- Their payroll secretary no longer has to file all the timesheets individually. They aren’t wasting card stock paper, have reduced payroll errors, and save a significant amount of time each week.
Clear communication and accessibility from anywhere.
- Now employees can submit time off through the system from wherever they are. There is an audit trail attached to every submission and approval so none can get lost or fall through the cracks.
Impact
With PowerTime, it increases productivity for both me and the officers because it allows us all to have more time for other tasks."Grosse Pointe Park Public Safety, MI