Depending on your priorities, a more interactive and engaging form of compliance management software could be a better choice for your department.
Like Google Drive and other cloud-based options, PowerDMS software offers secure storage and easy access to files.
However, the dynamic capabilities of PowerDMS set it apart as a great option for ensuring optimal compliance in your department.
Here are a few of the features that set PowerDMS apart as a leader in policy management software:
Central location
As you know, accessibility is the first step in achieving the compliance you desire. You want to have quick and easy access to the policy and procedure documents they need, when they need them most.
Just like Google Drive, PowerDMS offers a single, secure, online location for the organization, management, and distribution of your most important documents.
Your team will be able to access what they need anytime and anywhere, significantly increasing their ability to use your documents in an advantageous way.
Version control
Compliance and accuracy are also inherently linked.
Without the most recent version of all your policy documents, how can your employees properly comply with them?
For this reason, it is crucial to be proactive in making sure your team has the most accurate and up-to-date version of every document you store.
With PowerDMS, you have the ability to start a draft, collaborate to gather feedback, and then publish it.
The software will then automatically archive older versions, ensuring your team members are working on the most recent, relevant documents at all times.
Audit trail
For liability’s sake, you will want to be diligent about tracking signatures and approvals on your policy and procedure manuals.
The audit trail feature in PowerDMS allows you to quickly see and understand the complete history of your documents.
You will have access to all forms of your documents from creation to publication, and you will always know who signed, reviewed, or approved them and when.
Document control
Policy and procedure manuals are ever-evolving documents that may require frequent changes. In these scenarios, security is highly valuable.
Take advantage of our security settings, which allow you to control who can access and view, run reports on, or make a change to each document.
Document control also automates the inevitable process of revision.
When it comes time to make additions or updates to any of your documents, you can set automated review cycles. This will guarantee your policies are always relevant.
Workflows
Building and maintaining effective policies is a team effort.
The process requires the professional feedback of many individuals inside and outside of your department.
PowerDMS gives you and your team the opportunity to collaborate on documents and gather feedback and approvals. With this feature, you will feel confident knowing everyone is working on the same document and all changes are tracked in one place.
Online training
Because your documents are always developing, your team will always be learning and developing, too.
PowerDMS offers you the unique ability to create customized online courses employees can take independently, at their own pace.
With this feature, you can ensure proper training and compliance without classroom space, instructor fees, or overtime pay.
Tests and surveys
You can also easily test the knowledge and comprehension of your team with PowerDMS software.
This feature will empower you in your pursuit of effective training and policy development. Surveys are also a helpful tool to steward your growth.
With the survey feature, you can customize and conduct anonymous employee surveys, ensuring open and honest communication.
