Documents and reports are the lifeblood of an agency. It is your responsibility as an organization to report and record daily events to protect not only those you work with but your team.
According to the Criminal Justice Institute, reporting has a unique role in stewarding safety and success.
As police officers, we have a duty and responsibility to complete detailed, accurate reports on a daily basis. In many cases, police reports are used to limit or decline the same individual freedoms written about by Thomas Jefferson.
In addition, as police supervisors, not only do we have to complete these reports, we also have the added responsibility of ensuring that subordinates complete their reports accurately and correctly. Lt. C. Lee Bennett was quoted by Nicholas Meier in Plain English for Cops saying, ‘All reports need to be complete and accurate.
Officers die slow and agonizing deaths on a witness stand far more often than, thankfully, from some criminal’s gun or knife in ‘real’ life on the streets. They risk dire consequences when cutting reports short in a number of ways.
In the past, law enforcement and corrections agencies relied on paper records to support their operations. Think bureaus and file cabinets to rifle through and paper documents strewn about the office.
Now, as technology advances, new software are making it easier to move to digital methodologies. Still, you may be skeptical of both how exactly digitization works and how it will fit in with your budget.
Overhauling your current paper system in favor of electronic record keeping may seem like a big project. And you would have good reason to be wary of the costs of digital records management.