The landscape of policing has forever changed. Fairly or unfairly, every law enforcement officer has been placed under a microscope. With the introduction of cellphone videos and body-worn cameras, the public perception of your department can change on a dime, regardless of any goodwill you’ve built up over time.
Whether you’re a small, medium, or large department, your best line of defense is putting measures in place to protect your officers, your agency, and your community. Policies, procedures, training, and accreditation are all meant to keep officers current on the most relevant information, risks, threats, and directives. However, officers not knowing, and therefore not following, the latest policies and procedures poses a massive threat to your agency and your community.
Inadequate policy tracking can lead to legal, financial, and reputational risks. Not to mention the threat to your community’s trust if your officers aren’t doing things the right way.
How organizations attempt to solve these problems
Every agency has a variety of systems in place to address these risks. However, in a world where anything can be looked up in a matter of seconds, the days of binders in the back of the squad car and sign-off sheets at roll call are over. Relying on outdated methods such as paper files, emails, shared drives, or homegrown software to share information can expose your agency to litigation, labor disputes, damaged reputation, and federal oversight.
With PowerDMS, there’s a better way.
Our modern policy management platform is built with you in mind. Our intuitive search tools make it easy to find exactly what you need quickly and easily. Our built-in electronic signature tracking lets you prove without a shadow of a doubt an officer has seen and signed the most recent policy changes. Our easy-to-use admin tools allow you to manage the platform without the need for IT involvement. And our best-in-class accreditation management solution takes the headache out of preparing for your next onsite assessment.
Beyond that, PowerDMS gives you the features and functionality to make you more efficient at your job.
- Securely store policies, procedures, accreditation files, BOLOs, site maps, and more all from a single source of truth
- Access documents from any internet-enabled laptop, tablet, or mobile device
- Hold officers accountable to the standards and expectations set by the department
- Host, distribute, and track training courses online, saving you thousands in overtime costs
- See a complete audit trail of every policy, from creation to signature tracking, with just a few clicks of your mouse
- Increase trust and transparency by sharing select policies with the public with a click of a button – no IT required
- Manage your entire accreditation process in less time with electronic proofs of compliance, mock assessments, gap analysis, and automated alerts when a standard update may affect your policies
More than 3,000 law enforcement agencies use PowerDMS to manage their most important documents – so we have data to back up our claims, including:
- Update policies four times faster using PowerDMS
- Save thousands of dollars in overtime costs by hosting training online
- Reduce accreditation prep time by up to 50%
- Protect your agency from costly wrongful termination lawsuits
- Decrease printing and paper costs by thousands of dollars
- Prepare for an onsite assessment in less than 6 months
We also have more than 500+ 5-star reviews on third-party review sites including Capterra, TrustRadius, and G2. So you don’t have to take our word for it, see for yourself what others are saying about PowerDMS.
“Great product with great abilities to organize and make life/work more efficient.”
Peggy T. via Capterra
“Likely one of the best investments we have made.”
Julie R. via G2
“A necessity in today's world of law enforcement."
Jason A. via G2
How we help you
PowerDMS will benefit every level of your agency. However, we’ve found the people who see the most direct, day-to-day results from using our platform are accreditation managers, policy/professional standards officers, and command staff. Here’s how.
Accreditation managers – if there’s a room in your department with wall-to-wall filing cabinets, it’s likely housing your accreditation files. Accreditation takes work. A lot of work. And it usually rests on a small team to get the whole department ready. This traditionally means a ton of documentation and records collection as proofs of compliance, and maybe even temporarily hiring or reassigning staff to get it all done.
By using a cloud-based accreditation tool, you can get rid of those filing cabinets and do all your work digitally. We partner with virtually every state and national law enforcement accrediting body to publish their standards directly in PowerDMS. This puts your policies and documentation in the cloud, right next to the latest standards. We’ll also alert you automatically if a policy or standard changes, so you will always be accreditation ready. Not only that, but several of the larger accrediting bodies have started sharing sample policies through our platform, so you can quickly see how others meet or exceed each and every standard.
It really is a must-have for accreditation managers.
Policy/professional standards officers – responsible for the specific policies and conduct of your officers, you rely on having rock-solid documentation in order to hold officers accountable. Having a policy management solution makes your job easier by giving you one place to create, distribute, and track policy changes. You’ll also have robust reporting tools giving you a view into all levels of the agency to know who is, and who isn’t, reviewing the assigned policies.
We hear from our customers time and time again that “I didn’t see it” stops being an excuse when officers know it’s in PowerDMS. We know most officers want to do the right thing, so putting your policies onto their laptops and mobile devices gives them an easy way to search and verify if there’s ever a question. We also provide a unique side-by-side comparison tool to help officers see, at a glance, what changes have been made to policies.
It makes the whole operation run more smoothly.
Command staff – it’s a nightmare scenario for any leader to hear one of their officers has made the news. It’s rarely for the right reasons. Your job is to put the right information, training, and procedures in place to make sure your officers handle themselves with the highest standards you’ve set for the department.
You can’t be there for every interaction, but you can protect the resources and reputation of your department by being able to prove without a shadow of a doubt that you had the right policy, it was signed by your officers, and they were properly trained. You gave them the tools they needed to respond in the right way.
Bad things may still happen, and officers can’t be perfect in every situation, but having a complete history of every policy revision, every signature, and every training record gives you and your community the assurance that you’ve done everything in your power to set them up for success.
We don’t believe in high-pressure sales tactics – we don’t like it when we’re on the receiving end, and we know they simply don’t work … especially with cops. So if you’re interested in what you’ve read or are curious to understand how PowerDMS may be a fit for your situation, reach out. We’ll listen and answer any questions you may have.
If you like what you hear, great – we can discuss next steps. If not, at least you’ll be equipped with the best information to make an informed decision that’s right for you.
And if you haven’t done so already, consider checking out our article How we differ from the competition. This article goes into more depth on what sets us apart from the rest.